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Academic Probation

Advising Matters

In some instances, students may encounter academic or personal obstacles that result in them being placed on academic probation. The Office of Academic Advising & Transfer Transition is committed to assisting students who find themselves in this situation. Below you will find helpful information regarding academic probation and dismissal policies from the student bulletin.    

ACADEMIC STANDING: PROBATION AND DISMISSAL

Academic standing for all undergraduate degree and non-degree students is based on a student’s number of overall attempted credit hours and institutional GPA according to the chart below. Academic Standing is evaluated at the end of the fall and spring semesters, however, because of differences in the pattern toward the completion of degree requirements, part-time continuing education students will not be evaluated until they have attempted at least twelve credits.

Attempted Credits Satisfactory GPA Probation GPA Dismissal GPA
0-23 1.75 1.25-1.749 Under 1.25
24-47 2.00 1.50-1.999 Under 1.50
48+ 2.00 1.75-1.999 Under 1.75


The grade point average is based on grade points received only from Westfield State University while the number of attempted credits is the combination of Westfield State University credits and all transfer credits that have been awarded.

Regardless of GPA, students who are making satisfactory progress and receive 3 or more F grades in a given semester will be placed on academic probation. The same standard applies to part-time continuing education students who receive 3 or more F grades in the span of attempting twelve credits.

If there is any change to the student’s record (change of grade, file of repeat course paperwork, etc….) the Registrar (or continuing education Dean) will reevaluate the student’s recalculated GPA in accordance with the above chart and alter their academic standing accordingly, provided the change occurs prior to the end of the add/drop period of the following semester.

Probation Policy

Students on academic probation will be given one semester to raise their GPA to the required level with the following conditions. If a student on probation earns a 2.50 GPA or higher in the following term and earns a minimum of 9 credits, their probation will be automatically continued for one additional semester. Students who fail to achieve a satisfactory GPA or continue their probation after the allotted amount of time are subject to dismissal.

Students on academic probation can register for only 12 credit hours (13 credit hours if in a 4 credit lab science).  This is usually the equivalent to four courses, which provides the student with a less demanding course load.

Students on academic probation are prohibited from participating in all co-curricular activities, including but not limited to, intercollegiate athletics, intramural sports, clubs, social organizations, MTG, The Campus Voice, Tekoa, WSKB, In Focus, student government organizations, or any other campus activity not directly connected to the requirements of a credit bearing course. Students who violate this policy are subject to disciplinary action, and organizations that allow a student on probation to participate in activities may jeopardize their funding or ability to function.

Advising for Students on Academic Probation

Students on academic probation are required to work with a professional advisor (in addition to their departmentally-assigned faculty advisor) within the Office of Academic Advising & Transfer Transition (OAATT) to improve their own academic performance. Students on academic probation may be required, at the advisor’s discretion, to:

  • meet for individual advising appointments on a regular basis,
  • meet to review mid-semester progress reports,
  • respond to communications from the OAATT throughout the semester, and/or
  • follow any conditions mutually agreed upon between the professional advisor and the student or set by the Committee on Academic Standing when approving an appeal for a dismissed student to return on probation.

In consultation with the assigned professional advisor, students are responsible for developing a strategy to bring their GPA up to the necessary level. The strategy should include specific direction with regard to course load, course selection and/or ongoing advising and academic support. The plan must be in writing, and a copy will be placed in the student’s file for monitoring purposes. Failure to participate in regularly scheduled appointments, comply with any conditions and/or follow developed plans will be shared with the appropriate division’s Committee on Academic Standing if a student on probation is subsequently dismissed and files an appeal to be reinstated.

Students may not appeal probation status. In order to have the probation status removed from their record, students with incomplete grades on their record must complete the work and have a grade submitted before the end of the add/drop period of the subsequent semester.

Success Strategies for Students on Academic Probation
  • Meet regularly with your academic advisor
  • Attend classes regularly
  • Be on time
  • Take notes
  • Sit in the front row
  • Consider repeating courses to repair your GPA
  • Take care of any incomplete coursework
  • Purchase a planner and record all deadlines for upcoming tests, papers, presentations, and exams
  • Practice time management
  • Utilize campus resources
  • Meet instructors during their office hours to ask questions and get clarification
  • READ, READ, READ, STUDY, STUDY, STUDY!!!