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Thank You Letters

It is good practice to send thank you notes to those who give you their time, either in person or over the phone.

Always write thank-you notes within 24 hours. Sending an email thank you note is advisable—especially if the hiring manager is set to make a fast decision – though following-up with a handwritten note demonstrates further initiative.

It is especially important to write a thank-you note after an employment interview to at least the primary interviewer. If you are interviewed by more than one individual, it’s best to write to each person if possible. When writing individual notes, it is important to personalize them as much as possible. This requires more time and effort but is an impressive touch.

A typical thank-you note after an interview may have the following format:

  • Paragraph 1: Shows gratitude and makes specific reference to the job.
  • Paragraph 2: References your overall fit and stresses key points working in your favor. When writing to more than one interviewer, you may want to note a particular question asked by the interviewer or thank them for a specific kindness that was extended.
  • Paragraph 3: Reiterates interest in the position, restates gratitude and closes on a positive note.

Sample Post-Interview Thank You Letter

Ms. Joanna Jones
Senior Recruiter
Consumer Products Department
ABC Company
123 Main Street
Westfield, MA 01085

May 20, 2020

Dear Ms. Jones:

Thank you so much for the opportunity to interview for the Marketing Assistant position with ABC Company on Thursday.  I especially enjoyed learning more about the Consumer Product Department’s annual goals and how the marketing team can make an impact. I am confident that my coursework along with my summer internship experience with XYZ, Inc., will allow me to successfully meet the objectives of this position.

I am excited to continue moving forward in the process and I look forward to hearing back from you soon. Thank you again for your time and consideration.


Shauna Sharp