Math Club
Constitution

Article I

        The purpose of the Math Club is to provide students opportunities which broaden and enrich their participation in the world of mathematics. These opportunities may include, but are not limited to:
  • intellectual activities such as a problem of the month, problem solving competitions, guest speakers, forums;
  • campus social events;
  • attendance and participation in conferences and seminars in mathematics and mathematics education;
  • dissemination of information about internship programs, career opportunities, and graduate school;
  • increased communication, camaraderie, and interaction between and among Mathematics majors, minors, and faculty;
  • community projects that broaden the public's appreciation and understanding of the world of mathematics;
        The club will pursue opportunities such as these to help students develop leadership skills, broader their understanding of the role of mathematics in the world, develop a deeper understanding of the human aspects of mathematics, and develop a more informed perception of their place in the world of mathematics.

Article II
Name of Organization

        The name of this organization shall be the Westfield State College Math Club.
Article III
Membership

        The Math Club is open to all full or part-time students who have paid their student activity fee for the current semester. Students will be considered members of the club by attending meetings, informing an officer of their interest, or informing the advisor of their interest.

Article IV
Officers

Section 1: The Executive Committee shall consist of the following officers: President, Vice President, Treasurer, and Secretary.

Section 2: The President will be elected at a regularly scheduled club meeting prior to May 1st of every year by a majority vote. All other officers will be elected at a special meeting of the club at the beginning of the fall semester of each year, again by majority vote. Club members who cannot attend these meeting will be eligible to cast an absentee ballot if arranged prior to the meeting by contacting the standing club advisor.

Section 3: All club members are eligible for election to the Executive Committee. However, no person shall serve more than two consecutive terms in the same office. In addition, no person shall hold more than one Executive Committee position during the same term.

Section 4: The term of office for the President will begin May 1st of that year and will end April 30th of the following year. All other officers will serve from the time of their election through May 1st of that year.

Article V
Advisor

        The advisor to the club shall be a Westfield State College employee. The faculty advisor shall be appointed by a majority vote of the club members. Selection of the advisor may be made in consultation with the Mathematics Department Chairperson.

Article VI
Meetings

        The number of meetings held each year will be determined by a majority of the club members. Special meetings may be called by the President. The officers of the club may hold meetings separate from the regular meetings without the presence of an advisor.

Article VII
Vacancies

        If an office is vacated for any reason, nominations will be made at least one meeting in advance to fill the vacant position. Refer to By-laws for election procedures to fill any vacancy that may occur.

Article VIII
Vacancies

        If an office is vacated for any reason, nominations will be made at least one meeting in advance to fill the vacant position. Refer to By-laws for election procedures to fill any vacancy that may occur.

Article IX
Removing an Officer from Office

        The following procedures are to be followed to remove an officer from office:
  1. A motion to remove an officer from office must be made by a member of the club at a regularly scheduled meeting. The motion must be supported by evidence of serious neglect of duties.
  2. The officer in question will have the choice of debating the motion at the present meeting or tabling the motion so it can be addressed at a special meeting of the club which will be held within one week of the original motion.
  3. After the motion is debated, a vote of two-thirds of a quorum of club members is required to remove the officer.


Math Club
By-Laws


Article I
Duties of the President

        The President shall preside over club meetings; shall coordinate all activities approved by the club.

Article II
Duties of the Vice President

        The Vice President shall preside over club meetings in the absence of the President; shall assist the President in coordinating all club activities; shall coordinate facilities for all club activities.

Article III
Duties of the Secretary

        The Secretary shall be responsible for minutes; shall keep a roll of club members; shall keep an electronic list of email addresses of all members; shall be responsible for publicity for all club activities; shall be responsible for all incoming and outgoing club correspondence.

Article IV
Duties of the Treasurer

        The Treasurer shall be responsible for keeping updated records of all club allocations and expenditures; shall be responsible for supervising a club budget; shall be responsible for all financial requests from SGA and other agencies.

Article V
Elections

        Elections require a quorom of 50% plus one present at the meeting. Members may neither nominate nor second their own nomination. Any member may nominate any other. Nominations and seconds will be done verbally. The elections itself will be done by secret ballot. Results will be tabulated by the club Advisor. If the election results in a tie, the election procedure will be repeated for that office.

Article VI
Meeting Quorums

        The Math Club attempts to have broad participation, but realizes all members will not be able to attend all meetings due to schedule conflicts with classes, work, teaching practica, etc. Whenever such a conflict arises, members should contact the Secretary or the club advisor to be excused from a meeting. A quorum for any regular club meeting will then be determined by a simple majority of all members that have not been excused from a meeting. For elections, amending the constitution, and removal of a club officer a quorom will be determined by 50% plus one of the active club membership.