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For the purposes of this statement, the health care components shall be referred to collectively as “Health Center.” The term Health Center can encompass other Departments such as Athletics, Counseling Center, Health Services, Human Resources, Residential Life, Public Safety, Wellness Center or others if you have health information on file. Certain laws and professional ethical standards require the Health Center to maintain the privacy and confidentiality of your personal medical information, but there are circumstances under which the Health Center may lawfully share your medical information without your consent. This statement will tell you about the ways in which the Health Center may use and disclose medical information about you.
The Health Center understands that medical information about you and your health is personal. We are committed to protecting medical information about you. We create a record of the care and services you receive at the Health Center or by your personal doctor. Your personal doctor may have a different policy regarding the use and disclosure of the medical information that is created in his or her office.
In general when the Health Center releases your medical information, it will release only the information needed to achieve the purpose of the disclosure. All of your medical information, however, will be available for release to you or another health care provider regarding your treatment, or pursuant to legal requirements.
Under most circumstances, the Health Center may not use or disclose your personal health information without your consent. Further, once your consent has been obtained, we must use or disclose your personal health information in accordance with the specific terms of that consent. The following are the circumstances under which the Health Center is permitted by law to use or disclose your personal health information.
Uses and disclosures for purposes other than described above require your consent.* For example, the Health Center must obtain your consent before disclosing your medical information to a life insurer or to an employer, except under special circumstances such as when a disclosure is required by law. You have the right to revoke your consent in writing at any time, except to the extent that the Health Center has already relied on it in making an authorized disclosure.
*Please note that all authorizations for the release of health information are kept in students’ medical files for the Department of Health Services.
The confidentiality of counseling relationships is maintained in a manner consistent with accepted professional standards and with state and federal law. Under normal circumstances, no persons outside the Counseling Center, including your parents and other College officials are given any information (even the fact that you have been to the Counseling Center) without your prior written consent, except where it is permitted or required by law to disclose the information as follows:
If you have any questions about confidentiality, please talk with your counselor or contact the Counseling Center during office hours.
You have several rights with regard to your health information. If you wish to exercise any of the following rights, please contact the Director of the Department holding your medical records. Specifically, you have the right to:
A . Inspect and copy your health information: With a few exceptions, you have the right to inspect and obtain a copy of your medical information. Usually, this includes medical and billing records, but does not include psychotherapy notes or information gathered for judicial proceedings. The Health Center can charge you a reasonable fee if you want a copy of your medical information.
B. Request to amend your health information: If you believe your health information is incorrect, you may ask the Health Center to correct the information for as long as it is kept by the Health Center. To request an amendment, you must make your request in writing to the Director of the Department holding your medical information and you must also give a reason as to why your health information should be changed.
The Health Center may deny your request for an amendment if it is not in writing; if it does not include a reason to support the request; the Health Center disagrees with you and believes your medical information is correct; the information is not part of the information which you would be permitted to inspect or copy eg. psychotherapy notes; the Health Center did not create the medical information that you believe is incorrect; or, if the information is not kept by or for the Health Center.
C. As applicable, receive confidential communication of health information: You have the right to ask that we communicate your health information to you in different ways or places. For example, you may wish to receive information about your health status in a special, private room or through a written letter sent to a private address. The Health Center will accommodate reasonable requests of this nature.
The Health Center reserves the right to change the privacy practices described in this statement, in accordance with the law. If changes to the Privacy Practices are made, a revised statement will be posted at all health service delivery sites on campus and will be made available to you at your request. The revised statement will also be posted on the College’s website. IF YOU HAVE ANY QUESTIONS OR CONCERNS REGARDING YOUR PRIVACY RIGHTS AND FOR FURTHER INFORMATION, CONTACT THE DIRECTOR OF THE DEPARTMENT HOLDING YOUR MEDICAL INFORMATION.