Payroll

Payroll Services

Below are some resources to help guide you in understanding and finding more specific information related to your pay, reporting your time, and accessing Employee Self Service for all employees and Manager Self Service for approvers.

General Payroll Inquiries:

payroll@westfield.ma.edu
413-572-8404, 8664, or 8141
Department Fax: 413-572-5628

Office hours: Monday through Friday, 9:00am - 5:00pm

HR and Payroll Contact List

Employee Self Service

Employee Self Service (ESS) allows all employees to view and/or change their contact information, job data, timesheet, paystubs, W2's, direct deposit, taxes, and more.

For most employees groups, weekly time reporting or verification is required via Employee Self Service (ESS).

Employee Self Service (ESS) loginhttps://hrcms-prod.mass.gov

 

For all payroll job aids, forms, and policies, visit the Documents section on myWestfield

 

Manager Self Service

All HR and Payroll activity is managed via the State Human Resources and Compensation Management System (HRCMS). Manager Self Service (MSS) allows designated approvers the ability to view online employee contact information, job data, timesheets, and edit or approve time reported.

For employees who are designated as approvers, you must access Manager Self Service (MSS) via HRCMS Employee Self Service (ESS).

Employee Self Service (ESS) login: https://hrcms-prod.mass.gov

 

For all payroll job aids, forms, and policies, visit the Documents section on myWestfield

 

Pay Schedules

All employees at Westfield State University are paid on the same biweekly schedule.

Employment Verification

Are you buying a home or new car? Are you applying for Public Student Loan Forgiveness? Do you need your past employment verified?

The Payroll Office is your point of contact for all employment verifications. Send employment verification requests to payroll@westfield.ma.edu.

Preferred First Name

A preferred or chosen name is the name a person wants or has elected to be called.  A preferred or chosen name is not a person’s legal first name.  For example, using Beth instead of Elizabeth or Ben instead of Benjamin.

Employees will have access within the Employee Self-Service to view, add, update, and delete their Preferred First Name.

Guide for Viewing and Updating Your Preferred First Name