Health & Safety Alert: The City of Westfield’s risk level for the mosquito-borne Eastern Equine Encephalitis (EEE) illness has been elevated to high. In addition to sharing and encouraging individual precautions with the campus community, the University has rescheduled outdoor campus activities to avoid the hours between dusk and dawn, until further notice. More Information

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Attention parents and students! The 2020-2021 FAFSA is now open. Apply here for Financial Aid

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University Policies

Academic Policies
Title Policy No.
Academic Freedom & Responsibility 1010
Academic Honesty 1020
Academic Honors 1030
Academic Major 1160
Academic Minors 1170
Academic Standing-Probation and Dismissal 1040
Anti-Bullying, Mobbing, and Harassment 1340
Calculating GPA for Student Teaching 1260
Class Attendance 1050
Classroom Student Conduct 1240
Conflict of Financial Interest in Research 1370
Core Implementation 1250
Course Repeat 1060
Credit Hour 1350
Directed/Independent Study Courses and Courses by Special Arrangement 1080
Email as a Method for Sending Official Communication to Students 1280
Examinations and Finals 1090
Faculty/Librarian Emeritus(a) Status 1220
Grade Appeals 1110
Graduation Ceremony Participation 1140
Honorary Degree 1290
Institutional Animal Care and Use Committee 1300
Institutional Review Board 1320
Internship Practicum/Field Placement 1270
Library Collection Development Policy 1390
Pass/Fail 1180
Practicum, Internship & Co-Operative Education 1190
Prior-Learning Portfolio 1360
Procedures for Graduation 1130
Requesting Transcripts 1200
Requirements for Graduation 1120
Staff Emeritus/a Status 1330
Standards for Awarding Alternative Professional Responsibility Credit 1310
Students Called to Active Military Duty 1150
Transfer Grade Policy 1230
Undergraduate Course Audit 1380
Undergraduate Courses Taken at Other Institutions After Matriculation 1070
Course Withdrawal and the Notation of "W" 1210

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Administrative Policies
Title Policy No.
Acceptable Use of Information Technology Resources 0380
Access To Academic And Administrative Buildings 0010
Administration & Control of Petty Cash & Cash Receipts 0400
Allocation and/or Reallocation of Space 0250
American Recovery And Reinvestment Act (ARRA) Funds Policy 0520
Audit Committee of the Board of Trustees of Westfield State University Charter 0460
Audit Finding 0450
Campus Sales and Solicitation 0500
Communicating with Alumni 0420
Computer Allocation, Support and Tracking 0610
Computer Viruses 0040
Copy Center 0050
Criminal Offender Record Information (CORI)/Background Check 0510
Crime Reporting 0020
Data Classification 0630
Debt 0480
Electronic Mail (Email) Policy 0550
Equipment/Software Purchasing 0070
Financial Aid 0060
Fixed Assets, Capitalization, and Inventory Control 0601
Fund Raising – Campus 0235
Fund Raising – Student Organizations 0230
Gift Acceptance 0340
Grants 0220
Identity Theft Protection 0540
Information Security 0580
Information Security Passwords 0600
Investment 0430
Mailroom Guidelines 0090
Marketing and Public Affairs 0240
Motor Vehicle Acquisitions & Replacements 0280
Motor Vehicle Insurance Coverage 0270
Naming of University Facilities and Programs 0370
Non-Cash (In-Kind) Contributions 0330
Outstanding Debts 0150
Payment of Bills 0100
Professional Development for Educators 0350
Procurement Process 0320
Procurement Card Use and Process 0560
Records Retention and Destruction Policy 0650
Refund Policy 0190
Release of Student Directory Information 0290
Remote Access 0620
Reporting Violations of Laws, Rules or Regulations (Whistleblower) 0440
Reserve Funds Use 0530
Residence Hall 0590
Room Access 0110
Security Camera Authorization and Use 0640
Software and Hardware Acquisition and Usage 0602
Student Short-Term Loans 0120
Taxation of Gifts, Prizes and Awards 0603
Telephone Use 0310
Travel 0390
Trust Fund Management 0604
Unaccounted For Variances, Losses, Shortage Or Theft Of Funds Or Property Reporting 0490
University Business Expenses and Petty Cash Funds 0300
Withdrawal Refund 0160
Web Site Policy 0410

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Personnel Policies
Title Policy No.
Affirmative Action Hiring Procedures                                                        2010
Domestic Violence Leave 2190
Earned Sick Time 2200
Equal Opportunity, Diversity and Affirmative Action Plan (The Plan) 2170
Immunizations – Employees 4020
Affirmative Action/Equal Opportunity/Diversity Plan Complaints against the University President                                                         2150
Smoke Free/Tobacco Free Campus 2140
Workplace Violence 2180

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Public Safety Policies
Title Policy No.
Emergency Notification System 3030
Emergency Response & Preparedness Authorization 3040
Free Speech/Demonstration/Picketing Policy 3020
University Bomb Threat 3010

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Student Affairs Policies
Title Policy No.
Alcohol and Other Drug 4010
Immunization Documentation 4030
Involuntary Medical Withdrawal of Students for Physical or Mental Health Reasons 4060
Student Records and Privacy Regulations (FERPA) 4050
Student Travel 4040

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577 Western Avenue

Westfield, MA 01086

(413) 572-5300


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