Guides and Forms
This page contains forms, information, and guides an employee or supervisor may need in their day-to-day work. For forms that are fillable PDFs, we recommend downloading and saving the document prior to filling it out to ensure your information is properly saved.
Guides and Forms
Guides
Non-Unit Professional Handbook
Drug-Free Workplace Informational Pamphlet
Equal Opportunity, Diversity, and Affirmative Action Plan
HR and Payroll Guide to Services
Union Information
Forms
Employee Change of Information Form
Request for Time Off Form
Request for Leave of Absence Form
Cell Phone Allowance Request Form
Whistleblower Report Form
Benefits & Insurance
Visit our Benefits and Wellness page to learn more about:
- GIC: Health, Flexible Spending, Life, and Long Term Disability
- Mandatory Retirement Saving Plans (pension + ORP)
- Voluntary Supplemental Retirement Saving Plans (403b + 457)
- Dental & Vision Care
- Employee Assistance Program (EAP)
- Tuition Waivers for Employees
- Hybrid Telecommuting Program
- Public Service Loan Forgiveness (PSLF)
- Holidays, Paid Time Off, and Unpaid Time Off
- State Employees Responding as Volunteers (SERV) Program
- Family and Medical Leaves of Absence
- Workers Compensation
- AFLAC
- Reasonable Accomodations in the Workplace
Employment Law Posters
This page provides online access to mandatory employment related posters for employees. Mandatory posters are also physically posted in common areas on campus.
Performance
Performance Management Overview: A guide designed to promote ongoing communication between a supervisor and employee. Good performance management is collaborative and developmental. Through performance management, the supervisor and employee gain a shared understanding of work expectations and goals, exchange performance feedback, identify learning and development opportunities, and evaluate performance results.
AFSCME
AFSCME Performance Evaluations Guide
AFSCME Evaluation Form
AFSCME Observation Sheet
AFSCME Observation Sheet Short Form
APA
APA Evaluation Guide
APA Evaluation Schedule
APA Bi-Annual Administrator Report Form
APA Annual Performance Narrative
Non-Unit
Non-Unit Clerical Evaluation Form
Non-Unit Manager Evaluation Form
Non-Unit Manager Self-Evaluation Form
Non-Unit Professional Evaluation Form
Non-Unit Professional Self-Evaluation Form
Non-Unit Senior Management Evaluation Form
Non-Unit Senior Manager Self-Evaluation Form
Hiring and Position Management
Hiring
Hiring Guide
Position Request Form
Job Codes and State Titles
AFSCME Job Description Completion Instructions
AFSCME Job Description Template
APA Administrative Job Description Form
Search Committee
Search Committee Checklist
Search Chair Guide to Interview Exchange
Search Committee Confidentiality and Conflict of Interest
Ten Steps to a Great Search
Common Bias in Hiring Process
Application Screening Matrix Sample
Competency Based Interview Questions
Identify Applicant Skills – 40 Great Interview Questions
Permissible Interview Questions to Avoid Discrimination
Proof Reading Skill Test
Interview Rating Form – AFSCME Positions
Interview Rating Form – Faculty & Administrative Positions
Fringe Benefits Overview
Reference Check Form
Narrative Search Summary Guide
Narrative Search Summary Sample
Position Management
AFSCME Temporary Work Assignment Request and Approval Form
AFSCME Reallocation Procedure
AFSCME Classification Appeal Request
APA Flexible Scheduling Plan
APA Flexible Scheduling Form for Teachers
CORI/SORI Requests
Criminal Offender Record Information (CORI) Background Check Policy
Effective 06/12/22, there is one form for all CORI/SORI checks:
CORI/SORI Acknowledgement and Authorization Form
If you have any questions or need assistance with completing the form or procedures related to CORI/SORI requests, please email HR@westfield.ma.edu or call (413) 572-8730.
Employee Information
Manager Information
Institution Organizational Charts
Organizational Charts by Division - as of September 2023